HUD Verification Tables

There are some assessment questions (Income, Non-cash Benefits, Insurance, Disabilities) that include a HUD Verification table. You may have some or all of these tables on your assessments.

First, you will fill out or update the HUD Verification table. The easiest way to do this is to click the blue text that says HUD Verification. You will see a red triangle if the table is incomplete, or a green check mark if it is complete. Either way, you should open up the table to make sure all information is current.

This will show you all of the types or sources that need to be answered for this table. Make sure that each type has either a Yes or No response. If any of the types is no longer accurate, you will need to end date the old response and create a new one. Then make sure that the question(s) below the table match the information in the table. See the instructions below for more details.

• Filling out an Incomplete Table
• Updating a Completed Verification Table
• Disability Instructions
• Income Instructions
• Client Refused

Filling out an Incomplete Table

1. Fill out all of the types that should say Yes and then click Save

2. At the top of the table, there is a question that asks what all other types should be marked as. Select No3. This will mark all remaining types in the table as No. Click Save & Exit to close the completed table. You will see the red triangle next to HUD Verification change to a blue circle with a check mark.

Updating a Completed Verification Table

1. Click the pencil icon next to the type that needs to be updated.
2. Fill out the End Date for this type. It does not matter when this information changed, the End Date should always be the date before the assessment date. Then click Save
3. This will mark the type as Incomplete. Then you can select the new answer and it will automatically make the start date the same as the entry date.  
4. For some verification tables, another popup window will appear that will allow you to add more information about this new type like the total Income amount or more information about the Disability.

If end dating the old type did not change your disability to incomplete, there are probably multiple old types open at once. You can click the magnifying glass to the left of the table to see all historical answers for this table and end date the additional open types. 

If no other open types are visible to you or the table is really complicated, please submit the client ID to the Help Desk and we will clean it up for you.

Disability Instructions

Anytime you end date a new No and add a new Yes, a new pop-up window will appear that asks if the disability is expected to be of long-continued duration. The answer to this question should always be yes. If it is a No, then the entire Disability type should be marked as no because it would not meet HUD's definition for what a disability is.

Please do not enter any specific diagnoses in the Notes section. HMIS is not an electronic health record and specific disabilities should not be recorded for clients.

Be cautious about end dating Yes responses to enter new No responses. Having a disability is a requirement for many housing projects, and we do not want to disqualify clients from those projects because they chose not to disclose their disabilities to your agency.

Income Instructions

Even if you see a Yes response for an income type and the answer is still yes, you need to open up (pencil edit) that income type and make sure the amount is still accurate. If the amount has changed, you will need to end date the type and add a new Yes with the new income amount using the instructions on Updating a Completed Verification Table.

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Matching Question(s) to the Table

Each verification table has 1-2 questions underneath it that is related to the table. Make sure this matches what is in the table. If all Insurance types in the table say no, the Covered by Health Insurance question must say No. If the client receives $500 per month in Income, the Income from Any Source should say Yes, Total Monthly Income should say $500, and the Sources of Income in the verification table that say Yes must add up to $500.

Client Refused or Doesn't Know

If the client refuses to answer or doesn't know the answer to a HUD verification question and the table has already been completed by a provider, leave the question and table alone. If the client refuses to answer and the table and question are incomplete, mark the question as Client Refused and leave the table incomplete.

Click here for practice using HUD Verification Tables:

Available under the "Specific Skills" section