This report checks project entries to ensure all required YHDP assessment questions were answered. YHDP projects are funded by the Youth Homelessness Demonstration Project, and a project is YHDP-funded if there is [YHDP] in the project name.  

TABLE OF CONTENTS

• Navigating the Report
• Reading the Report
  • Entry & Exit Information
  • Other Tabs
  • Client Demographics
  • Homelessness
  • Household
  • HUD Verification Tables
  • YHDP Questions

How to Run the Report

From WellSky's HMIS site, click on Connect to Business Objects.

Navigate to the folders:

   > lanecounty_live_folders

       >Data Quality

           >DQ for YHDP Entry Assessments

To fill out the prompts:

EDA Provider: Do not use/leave as default provider

Project(s): Enter in your project name, multiple projects can be entered

Start Date: Enter in the start date of the date range you are interested in viewing

End Date (PLUS One Day): Enter the day after the end of the date range you need

Click on Run.

Navigating the Report

At the top of the report, you have some useful buttons.  The down arrow pointing to a line lets you download the report to Excel or similar spreadsheet program (orange box in image above) (recommended!).  Where it says "Overall - All Elements" in the purple box, this is a filter to choose to see all clients enrolled in your date range, only clients with complete assessments (All OK), and only clients with missing assessment questions (Missing Values ONLY).  

Reading the Report

This report evaluates if all project entry assessment questions were answered.  There are seven headers and a list of clients below. 

Clients with complete entry assessments (meaning they have every YHDP question answered in their project entry) will show up grayed out on the report.  

Clients with missing assessment questions will be in full color.  Missing fields will show up as "Null" with red text and highlighted red.  The green Ok fields do not need to be fixed.

The table below is set up to match the report sections (colored headers) and the abbreviations for  questions on the assessment (white text with black background).  Next to the abbreviations are the full text of the questions you find in the YHDP WellSky entry assessment.  Please use the following table to match the report columns to assessment questions in WellSky.  

 **Please click to enlarge

Entry & Exit Information
Client ID	Client ID in WellSky
Entry Date	Date client entered the project (find in Entry/Exit tab)
Exit Date	Date client exited the project (find in the Entry/Exit tab)
User Creating	Agency user name that created the project entry
Other Tabs
These columns represent data errors that may occur for your project, but are not found within the project entry assessment.  These pieces of the data quality must be fixed in other tabs, which are listed in (parentheses) after the field name.  Refer to the Profile Tab helpdesk article for assistance with these first three fields.
Name	Name Quality (Client Profile)
SSN	Social Security Number (Client Profile)
Vet	Veteran Status (Client Profile)
Dest Exit	Exit Destination (please email HSDHelpdesk@lanecountyor.gov if any flags show up here)
SVS	Service Transactions (Service Transactions Tab) - an error in this column means there is no service transaction during the time of project enrollment, which is required.
Client Demographics
This marks the beginning of the YHDP entry assessment questions.  To find these / edit them, navigate to the client profile in WellSky, choose the Entry/Exit tab, and click on the pencil to edit the project start date.
HoH	Relationship to Head of Household*
DOB	Date of Birth* Date of Birth Type*
Trans	Translation Assistance Needed
Lang	Preferred Language
Race Ethn
Gen
Homelessness
Res	Client's Current Residence
Loc	Enrollment CoC
Res Prior	Prior Living Situation
LOS Prior	Length of Stay in Previous Place
Household
HHSize	Household Size
HH Inc	Household Income (Monthly)
%MFI	Percent of Median Family Income
LFI	Level of Family Income (% HHS Guidelines)
HUD Verification Tables
There are four HUD Verification tables that you must complete. You know that the table is complete when there is a blue check mark at the top right. If there is a red triangle in the top right, you must click on it to review your HUD tables. More help with the HUD tables can be found here: HUD Verification Tables Helpdesk article.
Inc Table
Inc Y/N	Income from Any Source
Inc Amt	Total Monthly Income
NC Table
NC Y/N	Non-cash benefit from any source
Ins Table
Ins Y/N	Covered by Health Insurance
Disab Table
Disab Y/N	Does the client have a disabling condition?
YHDP Questions
CSEA	Current school enrollment and attendance
CES	Current Educational Status (only required if client is attending in CSEA)
MRES	Most Recent Educational Status (only required if client is not attending in CSEA)
SexO	Sexual Orientation
Gen Health	General Health Status
Den Health	Dental Health Status
Ment Health	Mental Health Status
Preg	Pregnant?
Child Wel	Formerly a Ward of Child Welfare/Foster Care Agency
Juve Just	Formerly a Ward of Juvenile Justice System
DV	Survivor of Domestic Violence

Please note - all of the listed questions are required.  However, questions that are bold with an asterisk* are fields that WellSky will not let you proceed without completion.  

Do you still have questions about how to read this report?  Please email HSDHelpdesk@lanecountyor.gov.