January 30, 2024

Modified on Thu, 1 Feb at 3:18 PM

Agency Admin Meeting

Jan 30^th, 2024

Zoom

Attendees: Aundrea Braniff, Brianna Rogers, Carly Walker, Danielle Bautista, James Ewell, Jamie Lusk, Kirstin London, Mary Adams, Maria Cortez, Melinda Zugelder, Paige Schoenborn, Sara Wasserman, Tracy Bishop, Trisha Aspiranti, Robyn Matsumoto, Amy Wilson, Katy Alvarado, Duke Declue, Reagan Watjus, Joseph Washburn, Mellinda Poor, Kristin Yates-Fronza, Rae VanZandt, Rebecca Murphy, Lisa Moosbrugger, Morgan Boozer, Crystal Morrison, Carl Kern, Cyrus Daniel, Scott Eastburn, Susanne Fendler, Kevin Furber, Jody Allard, Jeff Albanese, Arelis Romero, Cristina Fregoso, Lacey Haight, Steve Tynan, Ray Pelzer, Lindsay Weiss, Alyssa Hoekman

Agency News
1. Carly is back
Updates
1. Freshdesk
  - Shelter Stays DQ
  - PSH workflow
  - Training
  - We recently updated the organization – please let us know what you think! We can change, add, subtract, etc.
2. New FPL Guidelines
  - Posted in System News on WellSky. On the Lane County website. Link is also located within the assessment.
3. Data Security
  - Remember that you cannot look up clients in the system who are aren’t working with and you cannot share information to people who are not a WellSky license holder.
  - Please prioritize your Data Security training – it is required for your HMIS license.
4. Front Door Assessors
  - Do you want to add a new FD assessor? Email Jamie.Lusk@lanecountyor.gov
5. Where did you stay when last housed? – Carly
  - An important assessment question! Please prioritize this if you have not in the past.
6. Longitudinal Systems Analysis (LSA): Submitted last week – thanks for all your amazing data quality work over the year.
ALL IN Dashboard
- https://public.tableau.com/views/All_In_LaneCounty/Summary
- Thanks to everyone to helping meet the goals
PIT Count
1. Thursday Feb 1^st for the night of Wednesday 30^th
2. Make sure your services transactions are in quickly.
3. Take a look at the Unit Inventory dashboard after the 5^th to make sure your inventory is correct. Reminder will be sent out.
  - If you need to make a change – email Melissa, and say the change in numbers as of what date.
4. RRH make sure you are running the HMID report to make sure everyone who needs them has a HMID
  - Report Location: Business Objects – PSH & RRH – “RRH and PSH Enrollments and Move-In Dates v3da”
  - Can’t pull the report? Email HSDHelpdesk@lanecountyor.gov
APR/CAPER
1. Errors are now called issues
2. Information missing has now been added to 6b/c
3. Gender and Race/ethnicity has been updated (much longer now)
4. 7a: People Housed
5. 8a: Households Housed
6. 23c shows Exit destinations if the destination is Rental with on going subsidy, 23d shows the subsidy
Service Transactions
1. If you put in the incorrect amount, make sure you void it and re-enter the amount. Don’t add 2 lines of the same funding source.
Move On Vouchers – Danielle
1. Support for PSH clients who may no longer need or want the intensive services that comes with PSH.
2. Coming Soon: Deep Dive training with LC / Homes for Good
3. Cognito Referral Form: https://www.cognitoforms.com/lanecounty1/moveonreferralform2
Reading the system
1. When doing a project entry, make sure you are looking at what other projects the clients are enrolled in. Clients can not be in 2 housing/emergency shelter projects at once
Training – Mary
1. Check out training here: https://lchsdhelpdesk.freshdesk.com/support/solutions/articles/70000658737-hmis-training
2. Live Training Coming Soon! Admin Reports Training – February 20, 11am-12pm
3. Coming Soon: New HMIS Certifications & Training for Admins
4. Please Send Ideas! Email HSDHelpdesk@lanecountyor.gov if you have any ideas for training. Mary is looking for topics and types (aka videos vs. webpages vs. handbooks).
HMIS Conference
1. Likely May / June
2. All HMIS Users invited
3. Must register to attend
4. Goal: Let’s make this collaborative! The HMIS team will present, but maybe you should too – any ideas for HMIS presentations? Let us know ? HSDHelpdesk@lanecountyor.gov
5. More information will be sent out soon
Next meeting
1. March meeting will be in person (PacificSource)
2. If you would like to add anything to a future meeting agenda please email Melissa