January 22, 2025

Agency Admin Meeting

January 22, 2025

In Person PacificSource

2:00 – 4:00

Attendees:   Amanda Borta, Amy Wilson, Aundrea Braniff, Brianna Rogers, Carly Walker, Jamie Lusk, Maria Cortez, Paige Schoenborn, Sara Wasserman, Elliot Gossen, Codie Jantze, Merinda Pulver, Katy Alvarado, Nicole Wilbur, Leticia Simmons, Michelle Garcia, Mike Fleck, Rebecca Murphy, Kurt Gray, Sandi McIntosh, Christine McCowen, Mirtha Strugo, Raisa Lebrun, Leonie Daniels, Jeff Albanese, Chelisa Hernandez, Casi Totten, Grace Cross, Lacey Haight, Daphne Weller, Lindsay Weiss, Amber Kotvis

• Updates
  1. COMMSH – started a warming shelter today
     • Check out all Lane County Warming Centers HERE
  2. CLASSY 
     • May 8^th, registration will be in April 
       1. Reminder: We just learned that we will not be able to use the PacificSource building – stay tuned for an updated location!
     • Presentations need to be submitted by Mar 14^th 
  3. PIT count January 30^th for night of the 29^th 
     • Inventory must be up to date!  Check out the Inventory Dashboard HERE to see numbers – email Melissa at HSDHelpdesk@lanecountyor.gov to update numbers. 
• Freshdesk & HMIS Training Updates – Mary
  1. Check out the main training page on Freshdesk: https://lchsdhelpdesk.freshdesk.com/support/solutions/articles/70000658737-hmis-training 
  2. Two ways to do the training: 
     • Log into the Learning Hub: Sign in, save your progress, get credit.  
     • Use the links on the main page to get to interactive practice / videos. 
  3. Required Trainings: Do you want to require your users to take trainings?  Email the HelpDesk Mary can add required trainings to staff’s training accounts.  
• Business Objects Workgroup – Sara
  1. Highlight: Annuals for Active Clients (presented by HfG’s Rebecca Murphy – thank you, R).  
• HUD Data Standards Feedback 
  1. To prevent and end homelessness effectively, we need to know who among us is experiencing housing insecurity and homelessness and how best to meet their needs. HUD and other Federal Partners require the collection of data into local HMIS

HUD is starting to update the HMIS Data Standards for Fiscal Year 2027 and is looking for feedback on changes you think are needed to better serve the people experiencing homelessness. 

• Survey for Feedback will be sent out to all WellSky Users you can also just email Melissa with any feedback you have.
• Group activity – divided by project type. 
  • Feedback questions
    1. What HMIS data elements or questions do you find the most beneficial?
    2. What HMIS data elements or questions need improvement?
    3. What ideas do you have for improving these areas?
    4. Are there any elements that you believe are not needed?
    5. Is there information we should be collecting but are not?
    6. Can you provide examples of any barriers or difficulties you faced when collecting personal information required for HMIS data collection?
    7. Does WellSky meet your agencies needs? What are some pros and cons of our current vendor?

• Next Meeting 
  1. March meeting will be zoom. 
  2. If you would like to add anything to a future meeting agenda, please email Melissa