This report checks project entries to ensure all required RHY assessment questions were answered. RHY projects are funded by Runaway and Homeless Youth (RHY), and a project is RHY-funded if there is [RHY-SOP] in the project name.  

TABLE OF CONTENTS

• How to Run the Report
• Navigating the Report
• Reading the Report
  • Entry & Exit Information
  • Other Tabs
  • Client Demographics
  • Homelessness
  • Household
  • HUD Verification Tables
  • RHY Questions
  • Family Critical Issues

How to Run the Report

From WellSky's HMIS site, click on Connect to Business Objects.

Navigate to the folders:

   > lanecounty_live_folders

       >Data Quality

           >DQ for RHY Entry Assessments

To fill out the prompts:

EDA Provider: Do not use/leave as default provider

Project(s): Enter in your project name, multiple projects can be entered

Start Date: Enter in the start date of the date range you are interested in viewing

End Date (PLUS One Day): Enter the day after the end of the date range you need

Click on Run.

Navigating the Report

At the top of the report, you have some useful buttons.  The down arrow pointing to a line lets you download the report to Excel or similar spreadsheet program (orange box in image above) (recommended!).  Where it says "Overall - All Elements" in the purple box, this is a filter to choose to see all clients enrolled in your date range, only clients with complete assessments (All OK), and only clients with missing assessment questions (Missing Values ONLY).  

Reading the Report

This report evaluates if all project entry assessment questions were answered.  There are eight headers and a list of clients below. 

Clients with complete entry assessments (meaning they have every YHDP question answered in their project entry) will show up grayed out on the report.  

Clients with missing assessment questions will be in full color.  Missing fields will show up as "Null" with red text and highlighted red.  The green Ok fields do not need to be fixed.

The table below is set up to match the report sections (colored headers) and the abbreviations for  questions on the assessment (white text with black background).  Next to the abbreviations are the full text of the questions you find in the YHDP WellSky entry assessment.  Please use the following table to match the report columns to assessment questions in WellSky.  

 **Please click to enlarge

Entry & Exit Information
Client ID	Client ID in WellSky
Entry Date	Date client entered the project (find in Entry/Exit tab)
Exit Date	Date client exited the project (find in the Entry/Exit tab)
User Creating	Agency user name that created the project entry
Other Tabs
These columns represent data errors that may occur for your project, but are not found within the project entry assessment.  These pieces of the data quality must be fixed in other tabs, which are listed in (parentheses) after the field name.  Refer to the Profile Tab helpdesk article for assistance with these first three fields.
Name	Name Quality (Client Profile)
SSN	Social Security Number (Client Profile)
Vet	Veteran Status (Client Profile)
Dest Exit	Exit Destination (please email HSDHelpdesk@lanecountyor.gov if any flags show up here)
SVS	Service Transactions (Service Transactions Tab) - an error in this column means there is no service transaction during the time of project enrollment.
Client Demographics
This marks the beginning of the RHY entry assessment questions.  To find these / edit them, navigate to the client profile in WellSky, choose the Entry/Exit tab, and click on the pencil to edit the project start date.
HoH	Relationship to Head of Household*
DOB	Date of Birth*  Date of Birth Type*
Race Ethn
Gen
Homelessness
Res	Client's Current Residence
Loc	Enrollment CoC
Res Prior	Prior Living Situation
LOS Prior	Length of Stay in Previous Place
Household
HHSize	Household Size
HH Inc	Household Income
%MFI	Percent of Median Family Income
LFI	Level of Family Income (% HHS Guidelines)
HUD Verification Tables
There are three HUD Verification tables that you must complete.  Complete tables have a blue check mark at the top right, incomplete tables have a red triangle in the top right.  You must complete the table and answer the question after the table.  More help with the HUD tables can be found here: HUD Verification Tables Helpdesk article.
NC Table
NC Y/N	Non-cash benefit from any source
Ins Table
Ins Y/N	Covered by Health Insurance
Disab Table
Disab Y/N	Does the client have a disabling condition?
RHY Questions
Ref	Referral Source
BCP Date	Date of BCP Status Determination
RHY Elig	Youth Eligible for RHY Services
Sex O	Sexual Orientation
Last Grade	Last Grade Completed (HUD)
School Status	School Status (HUD)
Employed	Employed? (HUD)
Gen Health	General Health Status
Den Health	Dental Health Status
Ment Health	Mental Health Status
Preg	Pregnant?
Fost Care	Formerly a Ward of Child Welfare / Foster Care Agency
Juve Just	Formerly a Ward of Juvenile Justice System
Family Critical Issues
Unemploy	Unemployment - Family member
Ment Health	Mental Health Disorder - Family member
Phys Dis	Physical Disability - Family member
Alc. Sub	Alcohol or Substance Use Disorder - Family member
Ins Inc	Insufficient Income to support youth - Family member
Inc Par	Incarcerated Parent of Youth

Please note - all of the listed questions are required.  However, questions that are bold with an asterisk* are fields that WellSky will not let you proceed without completing.  

Do you still have questions about how to read this report?  Please email HSDHelpdesk@lanecountyor.gov for assistance.